Now that Teachers Service Commission (TSC) requires every teacher to activate an email address purposely for official communication, many teachers went ahead and did it with lightening speed. An aware to them are the responsibilities that comes with their actions.
First Let’s Explain What The Email Entails
It’s not different from other email addresses, commonly used like Gmail, Yahoo etc. What TSC has done, is simply buying a Microsoft product called Microsoft 365 Premium, which comes with an option to create custom email address to some or all employees in an organization.
The organization creates the emails in whatever format they desire, but to look professional an organization can use their domain (simply their website like tsc.go.ke). Each employee is then required to activate ‘their’ assigned email account. This means that all teachers in Kenya now have Microsoft accounts. (Now you understand how Bills Gate became one of the richest people on Earth.)
This means that teachers can access all Microsoft products like, Outlook.com for email’s, Office.com for Word, PowerPoint, Excel, Skype, OneDrive etc. by just using the **********@mwalimu.tsc.go.ke and their password.
This Is What You Should Never Do With This Email Account
First, Mwalimu you need to understand that, when you activated that email account, TSC can now access your personal data associated with your Microsoft account/ now famous TSC Email.
They include credentials, contact data, your device and usage data, your contacts, information about your activities, and your interests and favorites.
Worse is when you Install the Outlook App, by granting it all the permissions, this means that an Admin at TSC can read your contacts, messages, see your photos, see your location and track your movements when online, control your camera as well listening to voice data via your phone’s internal microphone. Imagine all that? And we’re speaking of privacy?
Microsoft notes that, if your organization provides you with access to Microsoft products, your use of the Microsoft products is subject to your organization’s policies, if any.
This begs the question, where are TSC policies to make sure Teachers privacy is respected as per the law?
Because admins have access to sensitive data and files, TSC needs to tell teacher’s their guidelines to keep teacher’s data more secure.
TSC needs to tell teacher’s how many global admins they have, Exchange admins, Helpdesk admins, Service Support admins, Groups admin among others.
The admins we’re talking about supposedly are TSC iCT officers who can do the following things on Teachers accounts, wherever they are in the world.
- Recover deleted items in a teachers’ mailbox
- Reset passwords for all users
- Create, edit, delete, and restore Microsoft 365 groups
- Force users to sign out
- Manage service requests
- Manage meetings
- Manage conference bridges
- Manage usernames
- Delete and restore users
This teaches all teachers a few things;
Never use the Word, PowerPoint, Excel in that Account to write nonsense, even before you delete them, TSC has seen it.
Never back up your personal files to OneDrive using this account.
Never use this account to sign in to Outlook app on your phone (App is easy to track), use web browser like Chrome, Opera, Phonex etc.
Be your own Watchman.
Kenyanvoice News is the first News website to raise this concern in Kenya.